Group applications: one contact person for an entire group
We at the TSI facilitate employer supported volunteering and one of the recurring obstacles is that there are often one or two pioneers within a company, but it is difficult to activate all employees. With the help of group applications, we can facilitate the pioneers. We bring the right people into contact with each other, while all applications and their impact are registered!
A group application is several applications made in one go which is created by one "group representative". The group representative becomes the point of contact for all communication and notifications regarding the applications and their status. In this way, we keep the contact between the organisation and the group central and the rest of the group doesn't have to do anything.
This feature was developed with employer supported volunteering in mind, but can of course be used for any situation!
How do you make a group application?
- Use the 'Group application' button on the activity page to start the process. A pop-up will appear.
- Select (if you are an administrator of multiple organisations) the organisation on whose behalf you want to apply. You can only select members of that organisation.
- Select which members you want to register on whose behalf by typing their name. You can also choose to add all members first (via the link below the text field) and then deselect the members you do not want to register one by one.
- If a person has already registered, you can no longer select this person.
- Group applications are never placed on a waiting list. If there is not enough capacity for the entire group, the error message "There is not enough capacity for your group" will appear. In this case, contact the organisation directly to discuss the options.
- Click on 'Proceed to the application form'.
- Fill in the question or the questionnaire. The answers you give apply to each person you're applying for.
- Click on 'Proceed to confirmation'.
- Please read all points carefully so that you understand the consequences.
- Click on 'Create group application'.
And that's it, now it is up to the organisation to get in touch with you.
Important things to note:
- Any organisation admin or moderator can make an application on behalf of people who are members of that same organisation, but it is not possible to add members of sub-groups or teams. You can only add members of your own organisation(s).
- Someone who is an administrator at multiple organisations can choose on behalf of which organisation they are applying.
- All communication goes through the group representative, including any status changes, and that the individual members do not receive any communication about this. As a group representative, you are responsible for communicating with the members you have registered and must therefore ensure that everyone is in the right place on time.
To find out more information, follow this link How do group applications work?